Overview - Estimates/Quotes/Proforma

Estimates

• An estimate is an approximate calculation of the cost of a project or order. It provides a rough idea of the potential expenses based on the available information. Estimates are used to give clients an early indication of the costs involved in a project or purchase. They are often preliminary and subject to change as more details become available

Quotes

• A quote is a formal document that specifies the exact cost for goods or services. Quotes provide a fixed price for a specific period, allowing clients to understand the exact cost before committing to a purchase.

Proforma

• A proforma invoice is a preliminary bill of sale sent to buyers before delivery of goods. It outlines the terms of the transaction and the amount due. Proforma invoices are used to declare the value of goods and to inform the buyer of the amount to be paid.

Managing Estimates/Quotes/Proforma

1. Go to the "Estimates/Quotes/Proforma" section in your Inventory
2. Select between Proforma Invoices, Quotes, and Estimates
3. Complete all required fields
4. Process and Save page

Actions Menu

• Click on the "More..." button in the "Action" column to perform various actions on a record:
  • Edit: Modify the details of the record.
  • Duplicate: Create a copy of the record.
  • Generate Invoice: Convert the record into a formal invoice.
  • Send to Client: Email the record to the client.
  • Print (GHS): Print the record in Ghanaian Cedi currency format.
  • Delete: Remove the record from the system.

Exporting Data.

• Use the "Export (xlsx)" button to download the records in Excel format for further analysis or record-keeping.