Leave
Check your balances, request leave, follow the approval, and withdraw a request you no longer need. Everything here is yours alone: nobody else's leave is visible to you, and yours is not visible to colleagues.
Your balances
One card per leave type. The chip says how many days you have left: green with two or more, amber below two, red at zero. Tap a card for the detail: allocated, taken, remaining, and how many requests you have made.
No leave allocation set up yet means HR has not given you days for that type. Ask them.
Request leave
- Press Request leave.
- Pick the leave type, the start date and the end date. Working days are counted for you: weekends and public holidays do not count.
- For a single day, tick Half day only if you need just the morning or afternoon.
- Write a reason your approver should know, and Submit request.
The request goes to your supervisor, department head or HR, whichever your leave type requires. Your remaining balance drops only when it is approved.
Following a request
Under Your requests, each one shows:
| Line | Meaning |
|---|---|
| Awaiting decision (amber) | Nobody has decided yet |
| Approved (green) | Agreed. Underneath: Scheduled (not started), In progress (you are on leave), Ended |
| Rejected (red) | Not agreed. Nothing was deducted |
| Withdrawn / Expired / Cancelled (grey) | Closed without being taken: you withdrew it, the start date passed undecided, or an approver cancelled approved leave |
| with Supervisor — Ama Mensah | Whose desk it is on right now. Awaiting an approver means the stage has nobody assigned yet; tell HR |
Changing your mind
While a request is Awaiting decision you can Edit it (it is sent round again with the new dates) or Withdraw it. A withdrawn request stays on your record, marked Withdrawn; it is not deleted.
Once a request has been decided, you cannot edit or withdraw it yourself. Ask HR: they can revert a decision or cancel approved leave.
Why is my balance lower than I expected?
Approved leave comes off your balance as soon as it is approved, even if it starts next month. Leave that is still awaiting a decision is shown but not deducted. If a figure still looks wrong, HR can show you exactly how it was calculated.