Fleet Management
Vehicles, drivers and everything that keeps them moving: assignments, requisitions, fuel, maintenance, inspections, insurance and road-worthiness, trip logs and accidents — with a dashboard over cost and compliance.
Where: the Fleet module · Employees interact through the portal (vehicle requests, trip logs). 
The register
- Vehicles — the fleet list; each vehicle's file holds its documents, assignments, fuel and maintenance history. Vehicle locations track where vehicles are stationed.
- Drivers — who may drive, with licence details.
Day to day
| Screen | What happens there |
|---|---|
| Assignments | Attach a vehicle to an employee/role, dated |
| Requisitions | Vehicle requests (from the portal or here): journey, purpose, passengers → dispatch assigns vehicle & driver |
| Fuel | Fuel fills per vehicle: date, quantity, cost, odometer — consumption falls out of the odometer trail |
| Logs | Trip logs: route, purpose, odometer start/end |
| Maintenance | Service events and costs per vehicle, with schedules |
| Inspections | Periodic checks and their findings |
| Insurance / Road-worthy | Policies and certificates with expiry dates — the compliance clock |
| Accidents | Incident records per vehicle/driver |
Oversight
The dashboard rolls up availability, running costs and expiring documents; Reports cut fuel, maintenance and utilisation per vehicle and period. Settings hold fleet vocabularies (vehicle types, maintenance types…).
Renewal dates (insurance, road-worthy) are the discipline here: keep them current and let the dashboard's expiry warnings do their job.