The Employee's Side
Everything an employee does with leave lives in the employee portal under Leave. Every call is scoped to the signed-in employee: nobody can see anyone else's balances or requests. The same page is documented for employees themselves under Employee Portal → Leave.
Your balances
One card per leave type: the days left as a chip, the allocation, a meter of how much is used, and the days taken this year. The chip is green with two or more days left, amber below two, red at zero or below. Clicking a card opens the detail: allocated, taken, remaining, and the number of requests.
An employee with no allocation sees No leave allocation set up yet. Talk to HR if that looks wrong. That means no individual figure, no rank allocation and a zero default on the leave type.
Requesting leave
Request leave opens the form:
| Field | Notes |
|---|---|
| Leave type | Only types HR has configured |
| Start date / End date | Working days between them are counted for you: weekends and public holidays do not count |
| Half day only | Appears only when start and end are the same day |
| Reason | "Anything your approver should know" |
Submit request sends it straight to the approvers the leave type requires. The request then shows in Your requests with its status.
Following a request
Each request shows type, dates, days and up to three lines of status:
- The decision chip: Awaiting decision (amber), Approved (green), Rejected (red), or Withdrawn / Expired / Cancelled (grey) once it is closed.
- The stage, when it adds something: Scheduled, In progress, Ended.
- Whose desk it is on while pending: with Supervisor — Ama Mensah, or Awaiting an approver if the stage has nobody assigned yet.
The meanings are in the Status Reference.
Editing and withdrawing
While a request is Awaiting decision the employee may Edit it (which re-routes it: approvals of the old dates are not approvals of the new ones) or Withdraw it. Withdraw asks "Withdraw this leave request? It stays on your record as withdrawn." and keeps the record with a Withdrawn label; nothing is deleted, and approvers who still had it open are refused when they try to act.
Once decided, both buttons disappear. The server enforces the same rule: "This request has already been decided. Ask HR to cancel it instead." An approver cancels approved leave from the Leave Dashboard; HR reverts a decision from Leave Records.
What the employee never sees
Other employees' leave, the coverage verdicts, the liability figures, and reviewers' internal remarks on other steps. The portal shows the employee's own trail only.