Leave Requests (HR-side)
Raising, correcting or removing a leave request on an employee's behalf. Employees normally request from the portal; this screen is for HR capturing a paper or verbal request, or fixing one.
Where: HR → Leave Management → Leave Requests · Who: HR
Steps
Find the employee in the left panel: type a name or employee ID, optionally narrow by employment status, press Search, then click the person. Their profile banner (department, employment date, classification, ID, rank) and their existing requests load on the right.
Fill the form.
Field Meaning Type The leave type Start Date / End Date First and last day of leave Leave Status The lifecycle stage. Leave it blank for a new request; it is set for you Comment The reason, visible to approvers Press Save Changes. The request appears in the table and is routed to the approvers the leave type requires.
The table
Every request this employee has raised: leave type, start, end, resumption date, status (the raw lifecycle value such as UNDERGOING_APPROVAL; see the Status Reference for what each means), number of days, and an edit and delete button.
How the days are counted
The server counts working days between the two dates: Saturdays, Sundays and the company's public holidays are excluded. A request whose start and end are the same day counts as one day. A half day counts as 0.5, and can only be requested from the portal, for a single-day request.
What happens next
- The request is routed exactly as a portal request would be, and shows on the Leave Dashboard queue and in each approver's My Approvals.
- Requests raised on this screen keep the stage Submitted on the lifecycle axis even while approvers hold them. That is cosmetic: the Decision chip on Leave Records still reads Awaiting decision and the approvers see it. A portal request moves to Undergoing approval at once.
- Editing a request that has already been approved or rejected is refused: "Cannot edit approved or rejected leave". Revert the decision first from Leave Records.
- Editing a pending request re-routes it: approvals recorded against the old dates are not approvals of the new ones.
Common questions
Nothing happened when I pressed Save. This older screen shows no success or failure message. If the row did not appear, the server refused it, most often "Start Date is after End Date" or "Specify Valid Leave Type". Also make sure an employee is selected before saving.
Should I delete a request the employee no longer wants? Prefer the portal: the employee can withdraw it, which keeps the record and the trail. Delete on this screen removes the request permanently; use it only for a request keyed in error.
The day count looks off. It is working days. Check the public-holiday calendar under settings if a holiday is missing, and remember a single-day request always counts one day even on a weekend.